You can ask questions about whether delegates would like to attend your sessions by customising the ‘Form’ Page in the 'Booking Form Overview'
This section is where you set up the questions you wish to ask your attendees, based on the information you have uploaded in to the system during the “Event set up” process.
There are 4 types of questions that can be included, referred to as ‘field’
• Standard fields
• Custom fields
• Session fields
• Accommodation fields
Standard Fields
By default Symphony places the majority of the ‘Standard fields’ available directly onto the booking form.
To remove any of these fields select “remove” next to the field.
The following fields are required for the form to be made available on-line:
• Forename
• Surname
• Email
• Confirm Email
To edit a field, for example to make this question mandatory select ‘edit’ next to the field.
You are able to edit the following:
‘Label’
Here you can specify the phrasing of the question field.
‘Control’
You can choose how you wish the user to answer the question. Some controls in Symphony are pre-set where you are unable to change this.
Alternative “Controls” include:
‘DropDownList’
‘RadioButtonList’ - Where an attendee can only select one option.
'CheckBoxList' - Where an attendee can select a number of options.
‘Is a required field?’
You can decide whether the question field you are creating is mandatory or not.
‘Validation message’
You can add text here that will display if someone tries to submit the form and has not completed a mandatory section.
The remaining ‘Standard’ fields available to add to the booking form include:
PA name
Marketing opt out
Fax
Mobile
Website
Session Fields
In the 'Event Setup' area you are able to set up bookable and plenary sessions. Sessions are the different sections of the day that make up an event e.g. keynote speeches, workshops and coffee breaks.
The sessions that are set up here will be pulled to a programme table which can be used on your event website or on-line booking form. They will also form the 'Session fields' (questions) that you can place on your booking form, asking delegates/invitees to choose whether they wish to attend these sessions.
To add a session field:
Go to the 'Form' section of the booking form overview (please see attached).
Select 'Configure'
Select 'add field' in the field group that you wish it to be contained in.
Choose the type of field you wish (in this case 'Sessions') to add to the form the available options and specify the field text that will appear on the form by writing a 'label' for it. You can only add fields within the Form page. To make your addition mandatory, simply mark the check box titled 'Is this a required field?'.
If you select more than one session you are able to select the control:
‘DropDownList’
‘RadioButtonList’ - Where an attendee can only select one option.
'CheckBoxList' - Where an attendee can select a number of options.
If you want the field to only show for certain attendee/ticket types or if a specific option is chosen on a previous field, then this can be setup in 'Dependency' by choosing the field and values to which your new field will be dependent.
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